TO CREATE A NEW MASS MAILING LIST (DISTRIBUTION LIST) - MICROSOFT OUTLOOK 2003:

1) Open the Outlook program.

2) Click on Tools, then on Address Book (or click on the tiny Address Book button).

3) Click on the tiny New Entry button, which is the far left button.

4) Click on New Distribution List.

5) Click on OK.

6) Type in the name for this new Distribution List, such as “All Clients”  (without the quote marks).

To add names from your existing Contacts list:

1) Click on the Select Members… button.

2) Click on a name, then click on the Members -> button.  Click on the OK button. Repeat for each name you want to add to the Distribution List.

3) Click on the Update Now button.

4) Click on the Save and Close button in the upper left.

To add new names that are not in your existing Contacts list:

1) Click on Add New… button.

2) Type in the person’s name.

3) Type in the person’s e-mail address.

[4) Click on  þ Add to Contacts if you also want to add this contact to your regular Contacts list.]

5) Click on the OK button.

6) When you are finished adding names, click on the Save and Close button.

To send an e-mail message to the Distribution List:

1) Click on the To: button on the new e-mail composition window, then click on, e.g., “All Clients.”.

2) Click on the To: -> button.

3) Click on the OK button.

To modify the members in the Distribution List:

1) Double-click on, e.g., the “All Clients” entry in the Address Book, then click on the Select Members… (or Add New…) button.

2) Add a new member by clicking on the member’s name (or type in the member’s name and e-mail address).

3) Click on the OK button.

4) Click on the Save and Close button when you are finished modifying the members.