Note: The “signature” will appear at the bottom of your outgoing e-mail messages. It can contain your name and address, company name, title, etc., and/or a pithy comment or silly quote, such as “Stop Continental Drift!”

1) Open Outlook.

2) Click on Tools, then on Options.

3) Click on the Mail Format tab.

4) Click on the Signatures… button at the bottom.

5) Click on New.

6) Type an identifying name for this signature, such as Work or Personal. Click on Next.

7) Type the signature that you want in the large white box. If you have gaps in your lines or text, click into the spaces, then press the Delete key to delete any space or character to the right, or the Backspace key to delete any space or character to the left.  (This includes blank lines, too.) Use the Arrow keys on the keyboard to move the blinking cursor up, down, left, or right.

Note: To change the font, click & drag over the section of your signature you want to change, then click on the Font… button, then select the font you want (such as Arial or Times New Roman) and/or the style you want (such as Bold or Italics), then click on the OK button.

8) Click on Finish.

9) Click on OK.

10) Click on the Down Arrow and select the signature you want next to:

Signature for new messagesWork

Signature for replies and forwards: Work

Note: You can have more than one signature and select a different one depending on whom you are sending the e-mail message to.

11) Click on OK.

12) Open a new blank e-mail message to see how your signature looks. (If you need to modify the signature, repeat these instructions, but click on the signature you want to change, then click on the Edit button instead of the New button in step # 5 above.)