MICROSOFT POWERPOINT 2007 INSTRUCTIONS

TO CHANGE THE DEFAULT FONT:

1) Click on the View tab on the “Ribbon” at the top of the window. (The Ribbon is the very wide Button Bar at the top of the PowerPoint window.)

2) Click on the Slide Master button, which is the fifth button from the left.

3) Click on the |A| Fonts button in the center of the Ribbon.

4) Click on Create New Theme Fonts… at the bottom of the pop-up menu.

5) Click on the Down Arrow next to whatever is in the Heading font: box, then click on the font you want for the heading on each slide, such as Times New Roman.

6) Click on the Down Arrow next to whatever is in the Body font: box, then click on the font you want for the body text in each slide, such as Times New Roman.

7) Type a name for this theme, such as My Favorite Theme.

8) Click on the Save button below.

9) Click on the Close Master View button at the far right to return to your presentation.

TO INSERT A PICTURE:

1) Click on the tiny icon of a picture of a mountain landscape in the group of six icons in the center of the frame, or click on the Insert tab on the Ribbon at the top, then click on the Picture button, which is the second button from the left.

2) Double-click on the folder where the pictures are located (such as the Pictures or My Pictures folder).

Tip: To see a larger “thumbnail” of the pictures, click on the tiny Down Arrow next to the Views button at the top, then click on Large Icons.

3) Scroll down or sideways and find the picture you want, then double-click on it (or click once on it and then on the Insert button below).

TO MOVE THE PICTURE:

1) Click once in the center of the picture.

2) Move the mouse pointer around until you get the 4-Headed Arrow Cursor: 

3) Click & drag the picture to the place you want.

4) You can also hold down the Ctrl key on the keyboard and use the Up, Down, Left and Right Arrow keys to incrementally move the picture.

Tip: To select more than one picture on a slide, hold down the Shift key and click once on each slide. Then you can move the two or more pictures in unison.

TO CHANGE THE BRIGHTNESS & CONTRAST:

1) Click once in the center of the picture.

2) Click on Brightness at the upper left-hand corner of the Ribbon.

3) Click on +10%, +20%, etc. (You should see a “Preview” of the change as you move your mouse pointer over these values.)

4) Click on Contrast, too, and see which setting you like (+10%, +20%, etc.)

Tip: If you make a mistake, hold down the Ctrl key and press the Z key once. (Ctrl-Z is the universal “Undo” command.) You can repeat this key combination to undo as many actions as you like.

TO CROP THE PICTURE:

1) Click on the Format tab on the Ribbon.

2) Click on the Crop button at the far right.

3) Click & drag the tiny black right angle-brackets or side-brackets in or out to change the area of the picture that you want to retain.

4) Click once outside of the picture to make the Cropping brackets disappear.

TO MAKE THE PICTURE LARGER OR SMALLER:

1) Click in the center of the picture to make the light blue corner and side “handles” appear.

2) Click & drag the corner handles to make the picture smaller or larger without distorting the picture.

Note: You can distort the picture with the side handles if you need to make the picture fit within a confined area as long as the distortion is not bothersome.

TO INSERT A TEXT BOX:

1) Click on the Insert tab, then on the Text Box button on the Ribbon.

2) Click & drag a narrow rectangle where you want to insert the text.

3) Immediately begin typing. If you lose the I-beam Cursor  [so-called because it looks like a I-beam], click in the middle of a word, then use the Right Arrow key on the keyboard to move the I-beam Cursor to the end of the last character, then begin typing again.)

4) Press the Enter key to go down one line. Continue typing.

5) To move the text up one line, make the text box longer by clicking & dragging the side “handle” on the right side of the text box. Remove the Enters at the end of any line to make the text go up one line.

TO INSERT A NEW SLIDE:

1) Click on the Home tab.

2) Click on the New Slide button.

3) To change the layout of the new slide, click on Layout (which is just to the right of the New Slide button), then click on the layout you want, such as Title Slide, Title and Content, Two Content (which is what were using), etc.

TO SAVE YOUR SLIDE SHOW:

Important Tip: Be sure to press Ctrl-S  frequently as you work on your slide show (maybe every 10 minutes or after every new slide you create) to save the changes you have made.  [Hold down the Ctrl key and press the S key once.] Also, be sure to save your slide show to a USB Flash Drive or External Hard Drive after every hour or two (in case your computer suffers a power failure or hard drive failure).

1) To save the slide show under a new name, click on the Office button, then click on Save As. [The Office button is that round red, yellow, green and blue button at the upper left-hand corner of the PowerPoint window.]

2) Type a name for this new slide show, such as My Slide Show  in the File name: box.

3) Be sure to save the file in an easy-to-find location, such as the desktop or the Documents (or My Documents) folder. (Scroll up and click on Desktop on the left. If you don’t see Desktop, click on the wide Folders button at the lower left.)

4) Click on the Save button below.

TO PLAY THE PRESENTATION:

1) Click on the Slide Show  tab at the top of the Ribbon.

2) Click on the From Beginning button, which is the far left button.

3) To go from slide to slide, you can click on the slide anywhere, or press the Enter key, or press the Page Up and Page Down keys on the keyboard.

4) When you see the last slide, just click once more to return to the PowerPoint program window where you can make changes to your slides. Or you can just press the Esc key at any time to end the slide show and return to the PowerPoint program window. (The Esc key is in the upper left-hand corner of the keyboard.)