1) Open a new document in Microsoft Word.

2) Click on Tools, then on Envelopes and Labels. (For Microsoft Word 2003, click on Tools, then on Letters and Mailings, then on Envelopes and Labels…)

3) Click on the tab that says, “Labels.”

4) Click on the Options… button.

5) Click on the Down Arrow next to Label products:  and select Avery Standard.

6) Click on the Down Arrow next to Product number:, then click on Avery 5160.    (These are standard address labels that are 1" X 2 5/8"  big. You can also use Avery 5260 or 8160 labels or their generic equivalents; look on the pack of labels for the number.)              

7) Click on OK.

8) Click to put a black dot next to ¤ Full page of the same label.

9) Type a sample name & address in the box provided. (You can use your own address.)

Tip: You may want to press the Enter key to go down one (or two) line(s) first, and then press the Spacebar twice to put two spaces before typing in each line. This will center the text on each label.

10) Click on the New Document button at the right.

11) You should then see a whole page of labels with the sample address in each box.

12) Click & drag over the text in the first label, then type the actual name and address of the first contact.

13) Repeat for each label.

14) Delete the sample name and address in any labels that you want to keep blank.

15) Insert the sheet of Avery labels into your printer with the label-side down, if this is the correct way to insert them (check your printer manual or do a test first on plain paper!).

Tip: It is better to print out the labels first on a plain sheet of paper, then hold this sheet behind a sheet of Avery labels and hold the pair of sheets up to the light, to see if the text fits correctly on each label. Also, verify that the text on each label is correct and make any changes to the text if necessary before you print out your labels.

16) When you are ready to print the actual labels, insert a blank sheet of Avery labels upside-down or label-side down into the printer, if this is the correct way to insert them (check your printer manual or do a test first on plain paper!), then click on File, then on Print.

Caution: Be sure you don’t touch the ink on the labels until the ink has dried.

17)  After you print the labels,  you can click on File, then on Save As and type in a file name for this label file, such as My Address Labels.doc. Click on Save.

18) In the future when you need to print more labels, open the My Address Labels.doc file, then change or delete the text on each label, then print the labels out.