CREATING MAILING LABELS USING MICROSOFT
1) Open a new document in Microsoft
2) Click on Tools,
then on Envelopes and Labels.
(For Microsoft Word 2003,
click on Tools, then
on Letters and Mailings,
then on Envelopes and Labels…)
3) Click on the tab that says, “Labels.”
4) Click on the Options… button.
5) Click on the Down Arrow next
to Label products: and
select Avery Standard.
6) Click on the Down Arrow next
to Product number:, then
click on Avery 5160.
(These are standard address labels that are 1" X 2 5/8" big. You can also use
labels or their generic equivalents; look on the pack of labels for the
7) Click on OK.
8) Click to put a black dot next to
page of the same label.
9) Type a sample name & address in the box provided. (You can use your own
Tip: You may want to press the Enter key
to go down one (or two) line(s) first, and then press the Spacebar twice
to put two spaces before typing in each line. This will center the text on
10) Click on the New
Document button at the
11) You should then see a whole page of labels with the sample address in
12) Click & drag over the text in the first label, then type the actual name and address of the first contact.
13) Repeat for each label.
14) Delete the sample name and address in any labels that you want to keep
15) Insert the sheet of Avery labels
into your printer with the label-side down, if this is the correct way to insert
them (check your printer manual or do a test first on plain paper!).
Tip: It is better to print out the labels first on a
plain sheet of paper, then hold this sheet behind a sheet of Avery labels
and hold the pair of sheets up to the light, to see if the text fits
correctly on each label. Also, verify that the text on each label is correct
and make any changes to the text if necessary before you print out your
16) When you are ready to print the actual labels, insert a blank sheet of Avery labels
upside-down or label-side down into the printer, if this is the correct way to
insert them (check your printer manual or do a test first on plain paper!), then click on File,
then on Print.
Caution: Be sure you don’t touch the ink on the labels until the ink has
17) After you print the labels, you can click on File,
then on Save As and
type in a file name for this label file, such as My
Click on Save.
18) In the future when you need to print more labels, open the My
Address Labels.doc file,
then change or delete the text on each label, then print the labels out.